A meeting is the coming together of two or more people for the purpose of achieving a common goal through verbal interaction such as sharing information or reaching an agreement. Most companies or firms battle with the negative effect of unproductive meetings.
A 6-hour meeting may end up being either inconclusive or a waste of time. Most meetings are bulky and tiresome. However, holding timely meetings comes with numerous advantages, some of which are listed below:
- It is a means to set organizational goals
- It carries everyone along
- Meeting encourages teamwork
- It is a medium to discuss organizational problems
- It helps plan ahead for an event, a product launch e.t.c.
- Meeting eases coordination
- It is a medium of dispersing information
- Organizational goals can be redefined during a meeting
- It reminds each member of the team about their responsibilities
- It is a medium to reconnect
These numerous advantages can be to your disadvantage if a meeting is not properly managed. Listed below are a few causes of an unproductive meeting:
- Presence of one or more negative minded personnel(s)
- Lack of organization
- Lack of preparation
- Deviation from agenda
- Lack of proper planning and/or adequate structuring
- Lack of a meeting facilitator
- Improper coordination e.g. allowing people to ask question during presentation
- Long meetings
- Difference of opinion in an open meeting
Here is an infographic explaining how multinational companies like Google and Facebook run their meetings to fully optimize every second of the meeting.
Infographic Credit: EVENTESSEX
Conclusion on how to run your meetings
A meeting can be a chance to set, manage and achieve organizational goals. Unfortunately, most times it ends up wrecking more damage to an already sunk ship — company. Left to me, I hate meetings because most are often unproductive.
But the infographic above whispers hope and glad tidings, why not try incorporating these methods into your meeting(s)? Thank me later.